Blocks of Flats Management Service

The service which we provide to joint owners of blocks of flats or to established Residents Associations or Management Companies is quite different from the service provided to private landlords. Essentially, we administer the common areas of the block, deal with common servicing and manage the financial aspects of the provision of services and collection of service charges which are the responsibility of the landlord association or company under the terms of the leases of the flats or houses.

This is a description of the service ...

1. Tuffins will carry out an initial inspection of the premises and discuss with the representatives of the Residents Association or Management Company what services they require us to administer. These may include such things as gardening, cleaning, lift maintenance, entry phones, insurance, repairs and decorations, swimming pools, laundry facilities, TV systems, etc.

2. In consultation with the representatives, Tuffins will assess budgets of annual expenditure, sinking fund requirements to cover longer term maintenance and the levels of individual service charges, which may vary depending on the terms of the leases of the units.

3. Tuffins will set up appropriate bank current and deposit accounts as well as individual leaseholders accounts on our computerised system.

4. Tuffins will administer all contracts with service suppliers such as gardeners, cleaners etc, will pay all invoices and prepare service charge demands.

5. Tuffins can also arrange larger periodic repairs such as external redecoration, which involve the preparation of a specification or schedule of works, obtaining competitive estimates and supervision of contractors.

6. We will maintain computerised accounts of all income and expenditure received or paid on behalf of the Residents Association or Management Company and will prepare annual accounts to Trial Balance stage for the use of the client's accountants.

7. Tuffins will arrange and attend an agreed number of meetings each year with the client, can keep minutes of meetings if required, and circulate information and minutes to all leaseholders.

The requirements of each block of flats will vary considerably and if you are interested in using our Blocks of Flats Management Service we will be pleased to meet with you to discuss your needs and agree the extent and basis of the management involved. Please complete the contact form or call us on 01752 254222 to arrange an appointment.